Information regarding personal data communicated to Renania Trade SRL

The company RENANIA TRADE S.R.L.,., Romanian legal entity, with its registered office in Dezrobirii street no. 19, Târgu Mureș, 540240, Jud. Mureș, Romania, registered at the Mures Trade Register Office under no. J26 / 822/1995, CUI RO8006912, represented by the General Manager Florentina Taudor,

called as "Renania" or "Operator"

as an Operator

informs that, regarding the actual Personal Data (“Personal Data”) communicated to it by business partners, potential current and / or future business partners, for the conclusion and respectively under the execution of the contracts RENANIA TRADE S.R.L. ("Renania") with them, the Renania, starting with May 25, 2018, carries out an activity of processing personal data as an Operator and which falls under the provisions of Regulation no. 679 of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46 / EC of the European Parliament and of the Council (General Data Protection Regulation - „GDPR“)

In this sense, in order to ensure the data subjects the fair and transparent processing of their personal data, Renania formulates this information which it makes available to its potential / current / future business partners who disclose personal data to Rhineland Company, respectively in order to communicate it to the data subjects whose personal data are / will be disclosed to the Renania.

The categories of personal data that Renania processes in its relationship with business partners usually consist of:

  • personal contact and identification data, for example: name, surname, e-mail address, landline / mobile phone number, fax, signature, image, registration number of the service vehicle / personal vehicle with the right of access to the parking lot / storage Renania, series and number of the service card, series and number of identity card;
  • data regarding the situation and personal and / or professional characteristics, for example: occupation, position, employer, entry and exit data for the delegated / seconded staff, qualifications, access data for the purpose of visit;

The categories of persons concerned in the relations between the Rhineland and its business partners may be, as the case may be:

  • legal / conventional representatives / individual shareholders of the potential business partner / business partner
  • contacts and / or legal representatives of Renania`s business partners
  • representatives of the suppliers of goods / services of the business partners of the Renania
  • employees / collaborators etc. of Renania`s business partners
  • any natural person indicated / communicated by a potential business partner / a business partner of the Renania

The purpose of the personal data processing activity by Renania is to provide the necessary support for the development of its activity, respectively the acquisition and / or provision of resources / personnel, goods, technology / services / applications / utilities, etc. expected / negotiated / contracted with potential partners / business partners, according to the negotiations and respectively according to the contract with each such partner.

 The basis for the processing of Personal Data is the steps taken by the Renania in order to conclude contracts with the business partners concerned, respectively the contracts with the business partners and their fulfillment, in case of potential litigation, the legitimate interest / possibility to exercise and defend the rights, fulfillment of the legal obligations incumbent on Renania Trade SRL

The processing activity carried out by Renania on the basis and for the above-mentioned purposes respectively consists mainly in the operations and / or set of operations of script recording, electronic recording, telephone recording if necessary, organization, structuring in the list , storage on the work units, extraction, consultation, use, alignment or combination, disclosure, archiving, deletion or destruction by automatic, manual and / or mixed means as the case may be, by the persons authorized for this purpose by the Renania, according to the rules and Rhineland working procedures. In order to avoid any doubt, Renania informs that at the date of this note it does not carry out any processing exclusively by automatic means for making a decision regarding the person concerned e.g. from the perspective of the relationship with business partners.

Transfer of personal data: at this time, RENANIA TRADE has contracted specialized online / cloud services for electronically stored data, for which RENANIA TRADE uses the services of a specialized provider based in Ireland and its intermediary, based in Germany, on a contractual basis. , with express clauses from the perspective of  the General Regulation on data protection, including the indication of the provisions of art. 46 of the above-mentioned regulation.  

The duration of the processing is represented by the duration of the negotiations, the fulfillment of the relevant contract, the possibility to exercise and defend the rights and interests of Rhineland arising from its relationship with the potential business partner / relevant business partner (such as the right to address the competent courts). and the duration for the fulfillment of Rhineland's legal obligations (archiving, for example) in accordance with the provisions of the applicable legislation.

Categories of recipients (individuals or legal entities or bodies / entities) to whom Personal Data may be disclosed by the Renania:

  1. persons legally or conventionally representing the Renania, as well as natural persons who need to process personal data for the performance of the tasks entrusted to them (called authorized persons):
    1. employees of the Renania;
    1. employees of service companies seconded to the Renania headquarters;
  2. entities to which personal data must be transmitted in order to fulfill an obligation provided by law, regulations, other applicable rules;
  3. audit firms, by providing information / documents;
  4. companies that carry out courier activities in relation to the relevant business partner who disclosed to us the respective personal data;
  5. companies that provide archiving services for documents / files / e-mails related to contractual relations with business partners;
  6. other service companies used for the administration of Rhineland's contractual relations with business partners, such as in case of non-performance of the contract (eg consultants, law firms, notaries, bailiffs, etc.);
  7. companies providing support services necessary for any business activity in general, such as IT services, computer system management, security, security, protection and access management in Rhineland locations, centralized administrative services;
  8. companies specialized in drafting and elaborating financial and accounting data.

In accordance with the provisions of the General Data Protection Regulation, the persons concerned have the following rights with regard to personal data processed by the Renania

  • the right of access personal data;
  • the right to rectification, to complete data;;
  • the right to delete data („the right to be forgotten”);
  • the right to restrict data processing;
  • the right to data portability;
  • the right of opposition;

and may exercise them against the Renania by making a written request to that effect at the address of the Renania headquarters or by e-mail: dpo@renania.ro. Any complaints may be addressed by the person concerned (i) to the National Authority for the Supervision of Personal Data Processing (A.N.S.P.D.C.P.)with its headquarters in G-ral Blvd. Gheorghe Magheru 28-30, Sector 1, postal code 010336, Bucharest, in the form of a written address, at the institution's headquarters or by e-mail at anspdcp@dataprotection.ro; respectively (ii) the competent courts.

RENANIA TRADE S.R.L.

Florentina Taudor

Chief Executive Officer

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